Privacy Policy

Athlete Combine Operated by COACHANYWHERE GROUP, trading as Athlete Combine (ABN 75 275 459 411) Effective date: 7 November 2026

We respect your privacy. This policy explains what personal information we collect, why we collect it, how we keep it safe and what choices you have. We handle personal information in line with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.

1. Who this policy covers

This policy applies to:

• athletes who take part in Athlete Combine testing events
• parents and guardians of athletes under 18
• anyone who uses athletecombine.com.au or contacts us

Many of our athletes are under 18. Where an athlete is under 18, a parent or guardian must create or approve the account and agree to this policy on the athlete's behalf.

2. What we collect

Account and profile details

• name, email address, phone number and date of birth
• gender, sport, playing position, club, playing level, suburb and state
• parent or guardian name, email and phone number (for athletes under 18)
• a profile photo, if you choose to upload one

Booking and payment details

• the events and sessions you book, and your booking status
• payment status and amount

Payments are processed by Stripe. We never see or store your full card number.

Testing results

• body measurements: height, weight, wingspan, standing reach and hand size
• strength measurements: grip strength (left and right hand)
• performance results: vertical jump, standing broad jump, sprint and agility results
• any corrections staff make to results, with a record of who made the change and why

Body measurements such as height and weight may be health information. We only collect them with your consent, or your parent or guardian's consent, which is given when you book an event.

Event-day details

• check-in times, attendance, and wristband or QR codes used to identify you at the event

Website and contact details

• messages you send through our contact form
• basic technical information such as browser type and IP address, used for security and to stop spam

3. Why we collect it

We use your information to:

• create and manage your account
• take bookings and payments, and send booking confirmations
• run testing events safely and identify athletes on the day
• record, check and release your results, and create your Player Card
• show your progress over time when you test again
• answer your questions and provide support
• keep our website and systems secure
• meet our legal obligations

We do not sell your personal information. We do not use your information for advertising by other businesses.

4. Who can see your results

• You: you, or your parent or guardian, can see your results on your Player Card once staff have checked and released them.
• Weight: your weight is recorded for staff use only and is not shown on your Player Card.
• Staff: only authorised Athlete Combine staff can see results.
• Clubs: we do not share your individual results with your club, an association or other athletes without your consent, or your parent or guardian's consent.
• Comparisons: we may use results with names and identifying details removed to build comparison data for future reports. Nobody can be identified in this data.
• Public leaderboards: your results are only ever shown on our public leaderboards if you choose to opt in — see section 5 below.

5. Public leaderboards

We publish leaderboards on our website showing the top results from each combine. Appearing on them is entirely optional and off by default.

• Opt-in only. You, or your parent or guardian, must actively turn this on — either when you book, or at any time from your profile. If you do nothing, you do not appear.
• What is shown: your first name, the first letter of your surname (for example "Jack M."), your club, your ranking, and the single result for that test.
• What is never shown: your full surname, date of birth, age, weight, photo, contact details, or any body measurement. Height, weight, wingspan, standing reach, hand size and grip strength are never ranked or published on a leaderboard at all.
• Only released results. A result can only reach a leaderboard after staff have checked it and released it to you.
• Small groups are hidden. A leaderboard is not shown at all until at least five opted-in athletes have a released result in it, so that nobody can be identified by being one of only a few names.
• Turning it off. You can opt out at any time from your profile. You are removed from every leaderboard immediately — we do not keep a separate or cached copy of a leaderboard anywhere.
• Search engines. We ask search engines not to index the individual leaderboard pages, so that a copy of a leaderboard does not remain in search results after you opt out. We cannot control what a third party has already copied.

6. Service providers and overseas storage

We use trusted service providers to run Athlete Combine. Some of them store or process information outside Australia.

We choose providers with strong security practices. We take reasonable steps to make sure they handle personal information consistently with the Australian Privacy Principles.

7. How we keep your information safe

We protect your information by:

• encrypting data in transit
• restricting access so each athlete can only see their own data
• making sure only authorised staff can view or change results
• recording an audit trail of result corrections
• keeping profile photos in private storage

No system is completely secure. If a data breach is likely to cause serious harm, we will notify you and the Office of the Australian Information Commissioner (OAIC) as required by law.

8. How long we keep it

We keep your account and results while your account is active, so you can track your progress over time.

You can ask us to delete your account at any time. When you do, we delete or de-identify your personal information. We may keep payment and booking records where the law requires it, for example for tax purposes.

9. Accessing and correcting your information

You can:

• view and update most profile details in your account
• ask for a copy of the personal information we hold about you
• ask us to correct a result you think is wrong
• ask us to delete your account

Email kane@athletecombine.com.au. We will respond within 30 days.

10. Photos and filming at events

We photograph and film some sessions to create marketing and advertising material, such as our website, social media, advertisements and materials for partner clubs. We only include an athlete in this material if the athlete, or their parent or guardian for athletes under 18, has given consent when booking. Giving consent is optional and doesn't affect your booking. Athletes without consent wear a different coloured wristband and are kept out of marketing footage. You can withdraw consent at any time in your account or by emailing kane@athletecombine.com.au. We will stop using that material in anything new, although material that has already been published (for example, printed flyers) may not be able to be recalled. We never publish an athlete's results, date of birth or contact details in marketing without separate permission.

11. Complaints

If you have a privacy concern, email kane@athletecombine.com.au and we will work with you to resolve it.

If you're not satisfied with our response, you can contact the Office of the Australian Information Commissioner at oaic.gov.au.

12. Changes to this policy

We may update this policy from time to time. We will post the new version on this page and update the effective date. If we make a significant change, we will let account holders know by email.

13. Contact us

COACHANYWHERE GROUP, trading as Athlete Combine Email: kane@athletecombine.com.au Adelaide, South Australia